![]() This process is known as In-Person Electronic Notary (IPEN). In the 1990s, an electronic version of this notarization method was introduced. On the day of the notarization, they need to bring a paper copy of the document to be notarized along with all necessary identification. This requires all signing parties to coordinate schedules so they can travel to the notary. Traditionally, the notarization process has been done in person. The stamp includes the name of the notary, the state in which they are a notary, and the date their term expires. Once all signatures have been observed, the notary stamps each signature made by each signer with a custom stamp unique to them. Once identities have been verified, the notary leads each signer through the document and observes them making each required signature, initial or other mark. To notarize a document, the signers need to provide proper identification so the notary can confirm the identity of all signers. How is a document notarized?Īlthough official requirements can vary from state to state, the basic process for notarizing a document involves three steps: verifying the identity of the signer, observing the signature and marking the signature with a stamp or seal. Because oaths and affidavits require notarization, lawyers and others in the legal profession are often notaries public as well. Many bank employees are notaries public and banks will offer notary services to their customers. This role is an official position within the state government and notaries public are either appointed, commissioned, or otherwise designated by a high ranking government official such as the governor or secretary of state. The only person who can notarize a document is a notary public. Such notarizations are considered self-authenticating court evidence that a document was properly signed. Notaries public affirm their completion of these critically important tasks by affixing their signature and notarial stamp or seal to the signed document. A notary public’s role is to verify a document signer’s identity, to witness the signing of a legal document and to provide an independent check on the mental capacity of the signer. Notarization is an identity-based, anti-fraud measure performed by a government-authorized person called a notary public. What is notarization and what is a notary? Read on to learn about the notarization process, who can notarize a document and how the process is evolving in the digital era with remote online notarization to improve security, privacy and convenience. This witness attests that the signer is not signing under duress and that they are aware of the contents of the document they are signing. Notarizing a document adds an extra layer of security to contracts and other documents by requiring a witness to verify the identity of the signer. ![]()
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